WisePay, ONE Integrated Managed Service for Academies

WisePay provides an innovative ICT solution that helps academies drive improvements and cost efficiencies, empowering heads and teachers to control how they run their schools and provide the best possible education for their students.

We make it easier for parents to book and pay online for anything from trips, to dinner money, uniform, music lessons or after school clubs.

Each parent is provided with a secure Wise Account that they can access and make payments to 24/7 from any location via the web.

Academies can manage bookings and payments online and streamline their income collection process in one centrally managed system. Staff no longer have to collect and count cash freeing them up to better respond to the needs of the students.

WisePay integrates with all leading catering till providers, so academies can simplify their cashless catering service. Parents can make top up payments for their meals 24/7 and it eradicates the need for students to bring cash into school.

Our team of business consulting professionals will work with you to understand how you would like to manage your online payments and centralised data system. We'll discuss your initiatives, work with your senior management team and help you to make informed decisions that can drive operational efficiencies through your academy.

Online Payments

Simplify your cash administration process by taking all your payments online and manage the income in one centrally managed system. Our real-time, easy reconciliation and in-depth reporting will save you valuable administration time.

All online payments are made directly to your school's bank account. Parents can make payments 24/7 to their Wise Account, see if their meal balance is low, or if a trip instalment is due without having to contact the school.

Schools can automatically generate personalised text communications with parents using data already held in WisePay reducing the cost of telephone calls, paperwork and administration time.

Trip Management

WisePay has been designed specifically to help schools manage their trip programmes. Our easy to use templates enable schools to add descriptions, photographs, joining instructions and consent forms so parents can see what to purchase at a glance.

Payments can be set up either in regular instalments or as a one-off transaction, whatever you prefer. Using our real-time reports teachers can instantly verify who is on a trip, who has paid and amounts due, though a single online process.

Our automated texting service can remind parents of instalments due.

Cashless Catering / Top Up Payments

WisePay integrates with all leading catering till providers, so academies can simplify their cashless catering service. Users can make top up payments for their meals 24/7, so not only can parents plan ahead but it eradicates the need for students to bring cash into school.

Parents can instantly view their balances and purchases made at the tills through their Wise Account in real-time 24/7. Furthermore, details of school meal balances, meals purchased and nutritional values are also available through their Wise Account.

Our automated texting service can remind parents that their meal balance is low or that they owe money, helping schools manage unpaid debts and improve cash-flow.

WisePay Fund Manager

Our fully integrated service complements any accounting package to manage online payments and supplier receipts using one centralised system. Schools can automatically generate financial reports, carry out instant reconciliation of payments, purchase orders, supplier invoices and so much more.

WisePay is a fully integrated, real-time system it can help academies view income and liabilities at any time, improve cash-flow and help to minimise debt. In addition, our service enables schools to manage their month and year end processes to fall in line with fiscal requirements, reducing stress for the finance team.

WisePay delivers a fully auditable trail of all transactional data and reports processed through our system, providing you with a transparent record of all activities. These are available and can be accessed your school for minimum of six years.

Text Messaging

Academies can reduce the cost of telephone calls, paperwork and administration by using our text messaging service to contact parents.

It can be used to notify parents if a trip is returning late, a new activity is about to start and latest menu offers or to remind them of low meal balances or trip instalments due. This can help academies manage unpaid debts and improve cash-flow.

Our service is integrated with online payments, so balances and reminders are automatically generated from groups within WisePay/school's MIS SIMs/CMIS quickly and efficiently.

Online Shop

Designed specifically for organisations to help manage an online shop that can if required, be integrated with a shop onsite. Our easy to use templates enable you to add photographs to make it easier for parents to find what they are looking for and pick lists to help accurate selection for colours and sizes.

Parents can pay online or using cash/cheques which can be entered into one data system. Not only can schools manage tight stock control but also make sure popular items are re-ordered before supplies run out.

Fully Managed Service

WisePay is a fully hosted managed service. There is no capital outlay for academies, no network, data management or additional infrastructure costs. Our service is maintained remotely, regular updates take place automatically with no IT intervention, allowing academies to respond more quickly to the needs of your customers.

In addition, using WisePay's ITC expertise allows schools to reduce the need for network support, hardware and software licences. This drives down costs and increases operational efficiency.

Implementation, Training and Suppport

We appreciate that implementing a new service can represent a significant shift in the way academies collect and parents provide, funds.

To ensure a smooth transition, WisePay provides a dedicated project manager who is a single point of contact for each school. We develop a bespoke implementation plan that ensures the needs of each individual organisation are met, working hand-in-hand with local authorities to make it easier to participate.

Our project managers provide guidance every step of the way, hands-on training, step-by-step user guides and on-going support.

Centralised Reporting

WisePay provides academy trusts with a centralised management system across all their schools to allow staff to track and reconcile all payments automatically back into their financial accounting system. Not only saving administration staff time and money but helping you to make informed management decisions.

One data entry through WisePay can generate all transactional, reconciliation and debt reports automatically without staff or resource intervention at either academy or trust level.

In addition, WisePay facilitates payments into multiple bank accounts, enabling a parent to make one on-line payment to both the school and catering contractor. This significantly reduces the number of transactions made and improves efficiency

Working in Partnership

With a focus on driving improvements and raising standards, academies have greater freedom and autonomy to decide how to operate, manage their income, and thereby respond better to the needs of their students.

WisePay provides a fully integrated online payment and income management system designed by experts with over 20 years experience in business leadership and innovation.

We streamline the income collection process across numerous revenue streams and provide fully automated reporting, a modern and easy to use interface, easy reconciliation and powerful management information. Our services are for both single sites and academy trusts with multiple sites.

WisePay provides leading edge technology can be fully integrated with school MIS systems, financial accounting packages and with school tills that provide cashless catering, to deliver costs benefits across many departments.

WisePay, designed with schools of today so they can become academies of the future.