WisePay, ONE Integrated Managed Service for Secondary Schools

WisePay provides an integrated service that makes it easier for parents to book and pay online for anything from trips, to dinner money, uniform, music lessons or after school clubs.

Each parent is provided with a secure Wise Account that they can access and make payments to 24/7 from any location via the web.

Schools can manage bookings and payments online and streamline their income collection process in one centrally managed system. Staff no longer have to collect and count cash, saving valuable administration time.

WisePay integrates with all leading catering till providers, so schools can simplify their cashless catering service. Parents can make top up payments for their meals 24/7 and it eradicates the need for students to bring cash into school.

Using WisePay, schools can automatically generate invoices, financial reports and carry out instant reconciliation of payments. This not only saves staff time and money, but also enables management to make informed decisions.

Our service is fully integrated with the majority of school MIS systems including SIMS/CIMS, so records can be created and updated in one system and sychronised on a regular basis.

Online Payments

Simplify your cash administration process by taking all your payments online and manage the income in one centrally managed system. Our real-time, easy reconciliation and in-depth reporting will save you valuable administration time.

All online payments are made directly to your school's bank account. Parents can make payments 24/7 to their Wise Account, see if their meal balance is low, or if a trip instalment is due without having to contact the school.

Schools can automatically generate personalised text communications with parents using data already held in WisePay reducing the cost of telephone calls, paperwork and administration time.

Trip Management

WisePay has been designed specifically to help schools manage their trip programmes. Our easy to use templates enable schools to add descriptions, photographs, joining instructions and consent forms so parents can see what to purchase at a glance.

Payments can be set up either in regular instalments or as a one-off transaction, whatever you prefer. Using our real-time reports teachers can instantly verify who is on a trip, who has paid and amounts due, though a single online process.

Our automated texting service can remind parents of instalments due.

Cashless Catering / Top Up Payments

WisePay integrates with all leading catering till providers, so schools can simplify their cashless catering service. Users can make top up payments for their meals 24/7, so not only can parents plan ahead but it eradicates the need for students to bring cash into school.

Parents can instantly view their balances and purchases made at the tills through their Wise Account in real-time 24/7. Furthermore, details of school meal balances, meals purchased and nutritional values are also available through their Wise Account.

Our automated texting service can remind parents that their meal balance is low or that they owe money, helping schools manage unpaid debts and improve cash-flow.

WisePay Fund Manager

Our fully integrated service complements any accounting package to manage online payments and supplier receipts using one centralised system. Schools can automatically generate financial reports, carry out instant reconciliation of payments, purchase orders, supplier invoices and so much more.

WisePay is a fully integrated, real-time system it can help schools view income and liabilities at any time, improve cash-flow and help to minimise debt. In addition, our service enables schools to manage their month and year end processes to fall in line with fiscal requirements, reducing stress for the finance team.

Text Messaging

Schools can reduce the cost of telephone calls, paperwork and administration by using our text messaging service to contact parents.

It can be used to notify parents if a trip is returning late, a new activity is about to start and latest menu offers or to remind them of low meal balances or trip instalments due. This can help schools manage unpaid debts and improve cash-flow.

Our service is integrated with online payments, so balances and reminders are automatically generated from groups within WisePay/school's MIS SIMs/CMIS quickly and efficiently.

Online Bookings and Lettings Management

In a time when organisations are having to save money and make efficiency cuts, our professional lettings management service can help maximise the use of your facilities by other external agencies and individuals.

Why not hire out your auditorium, football pitches, tennis courts and swimming pools to generate revenue in down time, using the WisePay service to manage the process.

Online Shop

Designed specifically for organisations to help manage an online shop that can if required, be integrated with a shop onsite. Our easy to use templates enable you to add photographs to make it easier for parents to find what they are looking for and pick lists to help accurate selection for colours and sizes.

Parents can pay online or using cash/cheques which can be entered into one data system. Not only can schools manage tight stock control but also make sure popular items are re-ordered before supplies run out.

Online Ticket Bookings with Auditorium Manager

In addition to managing your lettings, why not sell tickets for events, music, sports and other holiday clubs, that can be booked and paid for online, either by seat number or on a first come basis - and not just by Wise Account holders but the wider community can take part too.

Printing and Photocopying Payments

Rather than having to collect and count petty cash for printing and photocopying we can help schools manage the process using our online payments service. Not only reducing the amount of time required to collect and bank cash, it makes life far more convenient for students in a hurry to get things done.

Sixth Form Colleges

For secondary schools that provide sixth form education, WisePay offers a range of additional services for help schools manage their online payments. These include adult education registration, online exam payments, bus and car park payments and much more. For more details, refer our 'Colleges' section.