WisePay, ONE Integrated Suite of Managed Services for Primary Schools

WisePay provides an integrated service that makes it easier for parents to book and pay online for anything from dinner money, to trips, to milk or after school clubs.

Each parent is provided with a secure Wise Account that they can access and make payments to 24/7from any location via the web.

Schools can manage bookings and payments online and streamline their income collection process in one centrally managed system. Staff no longer have to collect and count cash, freeing them up to better respond to the needs of the students.

Schools can simplify how they collect dinner money, register students for meals and provide reports to catering contractors. Parents can make dinner money payments 24/7 and it eradicates the need for parents to find cash or students to bring money into school.

Using WisePay, primary schools can automatically generate invoices, financial reports and carry out instant reconciliation of payments. This not only saves staff time and money but also enables management to make informed decisions.

Our service is fully integrated with the majority of school MIS systems including SIMS/CIMS, so records can be created and updated in one system and sychronised on a regular basis.

WisePay also helps schools keep parents informed both through their Wise Account and using our automated text messaging service to contact parents in an instant.

Online Payments

Simplify your cash administration process by taking all your payments online and manage the income in one centrally managed system. Our real-time, easy reconciliation and in-depth reporting will save you valuable administration time.

All online payments are made directly to your school's bank account. Parents can make payments 24/7 to their Wise Account, see if their meal balance is low, or if a trip instalment is due without having to contact the school.

Schools can automatically generate personalised text communications with parents using data already held in WisePay reducing the cost of telephone calls, paperwork and administration time.

Meal Management Services

Collecting meal payments can often be a difficult task. Using our meal management service enables schools to collect meal payments online, manage school meal income and register meals against individual students, including free school meal entitlements. Our service automatically generates catering reports in real-time and enables you to plan the school meal service, reducing food waste and improving profitability.

In addition, WisePay can allocate single payments made by parents to multiple bank accounts. This means a parent can make one single online payment, which will automatically be allocated between both the school and local authority if required. This significantly reduces the number of transactions made and improves efficiency.

Trip, After School and Clubs Management

WisePay has been designed specifically to help schools manage their trips, after school clubs and activities. Our easy to use templates enable schools to add descriptions, photographs, joining instructions and consent forms so parents can see what to book at a glance.

Payments can be set up either in regular instalments or as a one-off transaction, whatever you prefer. Using our real-time reports teachers can instantly verify who is on a trip, who has paid and amounts due, through a single online process.

Our automated texting service can remind parents of instalments due.

Online Shop

Designed specifically for organisations to help manage an online shop. Our easy to use templates enable you to add photographs to make it easier for parents to find what they are looking for and pick lists to help accurate selection for colours and sizes.

Parents can pay online or using cash/cheques which can be entered into one data system. Not only can schools manage tight stock control but also make sure popular items are re-ordered before supplies run out.

Text Messaging

Schools can reduce the cost of telephone calls, paperwork and administration by using our text messaging service to contact parents.

It can be used to notify parents if a trip is returning late, a new activity is about to start and latest menu offers or to remind them of low meal balances or trip instalments due. This can help schools manage unpaid debts and improve cash-flow.

Our service is integrated with online payments, so balances and reminders are automatically generated from groups within WisePay/school's MIS SIMs/CMIS quickly and efficiently.